Newsblast - December 2019 Print

What are your requirements for Seclusion and Restraint?

By Kathi Thornton, Kent ISD

In December of 2016, the State of Michigan adopted Public Act 394 of 2016, which restricts the use of seclusion and restraint in schools.  Pursuant to this legislation, all school districts, intermediate school districts, or public school academies must not only adopt policy and train personnel on the emergency use of seclusion and physical restraint, it must also document ANY instances of seclusion and physical restraint, not just emergency seclusion or emergency physical restraint.  But what does this mean for you as a reporter of data for your district?  Read on for some helpful tips.

CEPI is required to collect, and you are required to report information pertaining to EMERGENCY use of seclusion and/or restraint.  As a reporter of this component, it is important for you to know some background on the subject so that you can ask informed questions of those data stakeholders that deal first hand with these types of incidences.  Information regarding Seclusion/Restraint (S/R) can be found here:

https://www.michigan.gov/documents/mde/PolicyForSeclusion-Restraint_564940_7.pdf

https://www.michigan.gov/documents/mde/EmergencySeclusionRestraintFAQ_599229_7.pdf

https://www.michigan.gov/documents/cepi/Collection_Details_SY19-20_v1.0_652770_7.pdf#comp-secres 

As the state reporter, you need to make sure that your data stakeholders are aware of the reporting requirements.   Have you checked with your administration to see what processes have been put into place to collect this data? 

Since this is a newer requirement, it is important for you to know your Student Management System (SMS) and know how to correctly record that information so that it is reported into the General Collection.  Your data stakeholders need to be trained on the proper recording of this data in the SMS.

Have you implemented a process of checks and balances to make sure that the data being collected is making it into your file that you are loading to MSDS?  If you aren’t seeing data in the S/R fields in your file, are you double-checking to make sure there truly were no instances of S/R? 

Is it really THAT important?  Per MCL 380.1307a: “A person who fails to comply with this section or who fails to comply with any of the requirements of the state policy developed under this section is considered to have failed to comply with and to have violated this act [the revised school code]."  Not only is the violation of the Revised School Code a misdemeanor, any aggrieved individuals may also have rights/remedies under state and federal law*.

It’s not too late!  Seclusion and Restraint data are to be reported in each of the three state-mandated reporting cycles.  If you review your data and see that this component was missed, make sure to include it in your Spring collection.  As always, if you have any questions, please feel free to contact MPAAA offices at (517) 853-1413 or [email protected]

 *Thrun Law “School Law Update” 2019: https://mpaaa.starchapter.com/images/downloads/Conference_Spring_2019/05_06_19_mpaaa._school_law_update__01516219xa9e76__for_handout.pdf

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Winter Certification Courses Now Available

As we continue to make sure the pupil accounting community is well-trained and prepared for the challenges of their work, MPAAA is proud to offer the following certification classes this winter. We've selected the classes that had the greatest need among our members. You'll note below that each class is offered multiple times, in different parts of the state, as well as in a webinar format for those leery of driving in our winter weather!

You can find our entire meeting calendar by clicking HERE.

The following classes are available:

Introduction to Pupil Auditing

This introduction to pupil accounting auditing focuses on learning the basics of preparing for an audit, acronyms, quality control reviews, and tips related to the audit narrative. Embedded in this session are tips on ways to connect and work with various officials with the Michigan Department of Education (MDE).

Note that this session is designed for those new to Pupil Accounting, or those wishing to review the basics of auditing a count. This session fulfills the Introduction to Pupil Auditing requirement for those pursuing Pupil Accounting Auditor (PPA) or Pupil Accounting Specialist (PAS) certification tracks.

Introduction to Pupil Auditing is being offered:

  • On January 31 at the MPAAA Offices in Lansing. Click HERE for more information.
  • On February 13 as a Webinar. Click HERE for more information.

The cost of either session is $70 for MPAAA members and $95 for non-members.

Legislative Primer

Understanding the processes and procedures of pupil accounting requires a basic understanding of school funding, including knowledge of the State School Aid Act, the School Code, and Administrative Rules. The way these elements intertwine drives the content of the Pupil Accounting Manual and the Pupil Auditing manual.

Legislative Primer is being Offered:

  • On January 16th at Washtenaw ISD. Click HERE for more information.
  • On January 27th at the MPAAA Offices in Lansing. Click HERE for more information.
  • On February 7th as a webinar. Click HERE for more information.
  • On February 20th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

Data Quality 1

Designed for those doing student data entry, this session will cover:

  • What the data is used for, and why it matters to get it right!
  • The benefits of high-quality data and the costs of low-quality data.
  • Techniques to make your job as easy as possible to get the data right.
  • Data Privacy requirements and what you need to know to protect your student’s privacy.

The tips and tricks shared in this session will help you get through the data-entry part of your job quickly and easily, so you can change hats, and get on with the rest of the day!

Data Quality 1 is being Offered:

  • On January 13th at Washtenaw ISD. Click HERE for more information.
  • On January 21st as a webinar. Click HERE for more information.
  • On January 28th at the MPAAA offices in Lansing. Click HERE for more information.
  • On February 11th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

Data Quality 2

The second in the Data Quality series focuses on data entry-getting things right at the source. The quality of data will improve when all staff understands how the data will be used and how data become information. This workshop includes information about coordinating data quality at the district level, identifying data flow and cycles, common data entry issues, the importance of communication, and the roles of various district staff in the process.

Data Quality 2 is being offered:

  • On January 15th as a webinar. Click HERE for more information.
  • On January 22nd at Washtenaw ISD. Click HERE for more information.
  • On January 30th at the MPAAA offices in Lansing. Click HERE for more information.
  • On February 18th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

State Reporting 101

This 6-hour session takes an extended look at state reporting requirements and resources needed to complete the two General Collections, the End of Year Collection, TSDL, GAD and discuss the various special programs available to students today that impact state reporting (Section 25e, Section 23a, Early College, etc.) In addition, state reporting goes hand-in-hand with the instructional reporting completed by BAA.

Participants will learn about the important connections and deadlines between the Michigan School Data System (MSDS) and BAA reports. Participants will also receive information about MISchool Data and other data sources that will help you communicate better with administrators and teachers regarding data in your district. This is a required course for those seeking certification as a Specialist in Educational Data.

State Reporting 101 is being offered:

  • On January 24th at the MPAAA Offices. Please click HERE for more information.
  • As a series of 2 1/2-day Webinars, on February 10th, and 19th. Both sessions must be participated in to receive credit for completion. Click HERE for more information.

The cost of each session is $139 for MPAAA members and $185 for non-members.

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Fall Collection and SRMs for Spring Assessments

The Office of Educational Assessment and Accountability (OEAA) will be pre-identifying students for the SAT, PSAT, WorkKeys, and M-STEP Spring 2020 assessment in the OEAA Secure Site on January 8, 2020. OEAA will be using the Fall 2019 MSDS General Collection (fall student count day) and Student Record Maintenance (SRM) files submitted in the Michigan Student Data System (MSDS) through 5:00 pm, January 3, 2020. This will include students in grades 3 – 11, and some required grade 12 based on the enrollment in MSDS.  

This is a one-time pull from MSDS for pre-identification purposes for students taking the SAT, PSAT, WorkKeys, and M-STEP. Districts/schools will be expected to pre-identify any additional students directly on the OEAA Secure Site that are not pre-identified by OEAA on January 8, 2020.

Watch the weekly OEAA Spotlight in the coming weeks for more information.

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Winter 2020 Pupil Accounting Bootcamps

Our 3-day Pupil Accounting Bootcamp, which has been so well-received by those who have taken it in the past, is being offered twice this winter.  These workshops are designed for those in their first year or two of pupil accounting and are geared to get someone new to the field up and running in time for the fall collection season.

Attendees who complete the Bootcamp will have 5 of the required courses for the Pupil Accounting Specialist completed and have a great start on their MSBO certification. Each attendee will receive full printouts of all presentations as well as additional references and documentation in a handy reference binder.

Our first winter session is being held from Monday, Febrary 3rd to Wednesday, February 5th, at the MPAAA offices in Lansing.  You can get more information or register for this session by clicking HERE.

The second session (which is the same as the first) is being held at the MPAAA officers in Lansing from Monday to Wednesday, February 24th to 26th. For more information on this session, you can click HERE.

The cost is $395 for MPAAA members and $495 for non-members for either session.

For either session, attendance is limited, so please register soon.

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2019/20 Salary Survey

Last year, we had excellent success in compiling your collected salary information into our 2018/19 Association-wide Salary Survey. With the new school year underway, it's time to add your voice to your colleagues and complete the 2019/20 Salary Survey.

Current MPAAA members can view last year's Survey results HERE. As you'll see as you go through the document, we need more responses, especially from ISD auditors, to make the survey as useful a tool as possible. 

All data collected through the survey is anonymous, and there is no personal data shared in the results. Also, any reported information coming from a single individual is redacted from the report. We take privacy very seriously and will make sure your data is stored and handled with appropriate safeguards.

To take the 2019/20 MPAAA Salary Survey, please click HERE. The survey will be open through January 31, 2020, and the results will be published in February. Please give serious thought to completing this survey, to make the resulting document as useful to all our members as possible. 

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