Even though MPAAA was forced to cancel its Spring Conference this May, we have had a lot of questions sent in that were to be posed to our State Agency Partners at the Wednesday State Agency Panel.
Obviously, the panel discussion never happened, but we did collect all the questions that were sent in and asked the Staff at MDE and CEPI to respond. We have collected those questions and answers in THIS document, which covers both questions posed before the COVID-19 shutdown, and those sent in AFTER the shutdown on changes to reporting and pupil accounting.
While one Q & A document can not replace three days of training and networking, MPAAA remains committed to sharing all the information we have available.
Since the COVID-19 pandemic caused the shutdown of schools in mid-March, there have been a LOT of questions on what the pupil accounting repercussions will be. The following articles are from CEPI and MDE and are assembled here to provide information and resources that have been shared by those departments on how to continue to complete your pupil accounting and data reporting tasks.
English Learner (EL) MSDS Updates May be Needed
Score reports for students that took the WIDA ACCESS and WIDA Alternate ACCESS for ELLs will be available starting in August. These scores are used to exit students from EL services, therefore it is very important to ensure student records are updated in MSDS. Please ensure all student demographics are updated, especially the following:
- Correct grade or setting.
- Reporting the Title III EL and Immigrant Component for applicable students.
- Reporting the Special Education Component for EL students that also receive SE services.
All Student Record Maintenance records MUST contain an As of Date on or before March 20, 2020 and certified no later than Friday, June 26 at 11:59 p.m. EDT. OEAA will NOT use data from the End of Year General collection; updates must be made in SRM.
Because all other state assessments were canceled, no other updates for assessment purposes are needed other than for EL students as noted in this communication.
If you have questions regarding submitting data in MSDS, please contact CEPI at [email protected]. If you have questions about the request from OEAA to update MSDS, please contact OEAA at [email protected].
EOY 2020 Educator Effectiveness Reporting Update
Per Executive Order 2020-65, strict compliance with Educator Effectiveness Evaluations was suspended for the 2019-20 school year. MDE has provided guidance in Memo #COVID-19-054 on instances in which an Educator Effectiveness Evaluation may be required or encouraged. As a result, there will be changes made to the REP system to accommodate the temporary impacts.
Reporting Field 20: Educator Effectiveness
- Business rules have been turned off.
- Null or blank values can be reported in both bulk file uploads and online submissions.
- Ratings that are required per MDE guidance will be allowed to be reported.
Certifying the EOY 2020 REP Collection
- REP certification will be available May 30.
- Assignment codes that typically require a Field 20: Educator Effectiveness label and have been reported with blanks will have a label "No Eval Emergency Order" systematically applied to the record when the district's REP submission is certified.
- Prior to certification, you will be required to read and acknowledge that you understand this replacement will occur.
- You will be allowed to decertify and make any necessary corrections through June 30.
Educator Effectiveness Summary Report
- The new Educator Effectiveness Summary report provides a summary of the Educator Effectiveness labels reported, as well as drill-down details to ensure reporting accuracy.
- It is critical that this report is utilized to ensure the following:
- Individuals who are not exempt under the EO 2020-65 have been reported with an appropriate label.
- Individuals reported without a rating are appropriately updated to show the "No Eval Emergency Order" label after the collection is certified.
For questions related to the effects of this order on teacher tenure, please contact [email protected]. For questions related to the effects of this order on certification, contact [email protected]. For questions related to the effects of this order on the REP collection, contact CEPI Customer Support [email protected].
Third Grade Retention Collection Suspended
Per the April 29 MDE memo, due to the COVID-19 pandemic and Governor Whitmer’s Executive Order 2020-65, specifically Section IX(3), strict compliance with rules and procedures around MCL 380.1280f(5) is temporarily suspended. As a result of this change, the 2019-20 Third Grade Retention Collection will not occur.
One More Thing on 3rd Grade Reading...
Please keep in mind that while the Retention Collection has been suspended, you are still required to do the Early Reading Deficiency (Sec. 35a) reporting in the End of Year General Collection if they receive money through that grant.
Reporting Attendance in the EOY General Collection
In light of Executive Order 2020-65, strict compliance with rules and procedures related to the minimum number of pupils in attendance on any day of pupil instruction, minimum number of days and hours of instruction, as well as compulsory attendance, have been waived. Accordingly, MDE has provided guidance to CEPI to share with districts on the reporting of student attendance in the EOY 2020 General collection.
Per MDE, Days Attended and Total Possible Attendance should only reflect school days through and including March 13, 2020. Any days of instruction occurring after in-person instruction was suspended via executive order are not to be included in the reporting of attendance data.
As a reminder, the MSDS EOY 2020 General Collection opens on May 15.
If you have questions related to the effects of this order on pupil accounting and auditing, please contact the MDE Office of State Aid and School Finance.
If you have questions related to the effects of this order on the reporting of pupil attendance in the MSDS, please contact CEPI Customer Support.
One more thing in attendance...
In follow-up discussions with CEPI staff, it was shared that if a student enters your District AFTER March 16, you should complete their year-end General Collection attendance data with a '1' for both days enrolled and days attended.
TSDL Reporting & Virtual Courses
Please remember that while reporting of virtual courses is required in your TSDL report, you do not need to report those virtual courses that began after 3/13, as part of your Continuation of Learning (CoL) plan.
Reminder: Student Data for P-EBT
CEPI will provide another set of student data to DHHS for the purposes of mailing pandemic EBT cards after Friday, June 12. Please ensure that any updates related to the following fields are certified in the SRM Collection or Early Childhood EOP Collection (whichever is applicable) no later than June 12:
- SNE (free or reduced) status
- Homeless/Unaccompanied Youth
The renewal function is now open on the MPAAA website to renew your membership for the 2020/21 year. This renewal will extend your membership through June 30, 2021.
The cost of renewal for the coming year remains $85, as it has been for the past several years.
The financial repercussions of the pandemic certainly require that any expenditure by school districts be carefully considered. Please keep in mind that MPAAA is dedicated to making sure our members have the most up-to-date information available from MDE and CEPI as we all navigate these fluid and uncertain waters.
You can renew your membership online with a credit card by clicking HERE, and signing into the member's area. Once logged in, you will have a 'Renew Your Membership' link you can use.
If you would prefer to send us a check, please complete THIS form to send in with your payment. Please rest assured that renewals placed before June 30 will still run through June 30, 2021.
Thank you for considering the renewal of your membership in MPAAA. We will do our utmost in the coming year to continue to earn your loyalty and ensure that your membership is money well spent.
The 2020 MPAAA Salary Survey has been compiled and is available on the MPAAA website to our members. Current MPAAA members can open the survey directly by clicking HERE.
We had 300 members complete the survey, and the 140-page report sorts them by job function, as well as by regions of the state. As always, anonymity is well respected, and I hope you'll find this year's survey report a valuable tool in understanding how you fit into the salary and benefit schemes in your work and your area.