Newsblast - February 2020 Print

Spring Conference Early Bird Registration is now open!

Registration for the Spring Conference is now open!  You can get details, and see the agenda in the full article below, but for those who already know they wish to attend, the Early Bird registration window (which gives you a $50 discount on your registration fee) will be open through the end of the day on February 28th.

To register for the Spring Conference with a credit card, click HERE.

To download a registration form that will let you pay by check (we need to receive the payment by 2/28 to give you the discounted rate), click HERE.

Thanks, and we'll see you up at Grand Traverse!

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Summary of 19/20 Pupil Accounting Manual Changes

The Michigan Pupil Accounting Manual was published in late December of 2019. Here are the major changes in the document for this year, organized by section:

Section 1: District-level Requirements – Most changes are clarifications, but it’s worthwhile to remind everyone that ALL courses being offered, INCLUDING VIRTUAL AND SHARED TIME classes, MUST be approved by your Board of Education. See section 5 on page 1-1 for more details.

On page 1-6, Item k, it is now allowable to view a copy of a birth certificate as proof of identity. Presentation of the original raised-certificate document is no longer required.

Section 2: Days, Hours & Attendance – Page 2-1 begins the additional information on counting PD as instructional time. With the set of requirements published previously, up to 38 hours of professional development time can be counted as instructional time.

Further, in the Q & A section, MDE clarifies that two full 5-hour PD days MAY be taken in one month.

Section 3: Membership requirements – on page 3-4, section 4 describes the new requirement, starting with the 20/21 school year, that any documents provided to establish student residency be copied and kept by the District. This requirement will go into effect NEXT year.

Section 4: Residency – Several sections have been clarified, but no rule changes have occurred.

Section 5: Non-conventional Pupils – Most sections have some text clarification. The changes to requirements are:

5-O-D: Virtual learning – Note 6 on Page 5-O-D-2 allows a virtual student who leave the district during the 4-week count period to have their FTE counted. If the student resumed fulltime education elsewhere within the count period, the FTE may be fully claimed. Otherwise, the FTE will be pro-rated for the time the student was in the District prior to leaving.

Questions 30 and 31 on page 5-O-D-9 explain that teachers in GenNET can be considered the teacher of record in those courses, and the requirement to directly hire the teacher does not apply to GenNET courses.

5-Q-C: Visa Program Pupils (New section to the manual) – this section provides clarification to Districts that accept foreign students under either an F-1 (student) or J-1 (exchange visitor) visa.

Under the ‘calculating membership’ section, the FTE for a student known to only be visiting for part of the school year shall be prorated based on the percentage of the schoolyear being attended. Further, unless one of the student’s parents is a resident of the District, the visiting student may NOT enroll in Dual enrollment courses or CTE programs.


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Winter Certification Courses Now Available

As we continue to make sure the pupil accounting community is well-trained and prepared for the challenges of their work, MPAAA is proud to offer the following certification classes this winter. We've selected the classes that had the greatest need among our members. 

You can find our entire meeting calendar by clicking HERE.

The following classes are available:

Introduction to Pupil Auditing

This introduction to pupil accounting auditing focuses on learning the basics of preparing for an audit, acronyms, quality control reviews, and tips related to the audit narrative. Embedded in this session are tips on ways to connect and work with various officials with the Michigan Department of Education (MDE).

Note that this session is designed for those new to Pupil Accounting, or those wishing to review the basics of auditing a count. This session fulfills the Introduction to Pupil Auditing requirement for those pursuing Pupil Accounting Auditor (PPA) or Pupil Accounting Specialist (PAS) certification tracks.

Introduction to Pupil Auditing is being offered:

  • On February 13 as a Webinar. Click HERE for more information.

The cost of either session is $70 for MPAAA members and $95 for non-members.

Legislative Primer

Understanding the processes and procedures of pupil accounting requires a basic understanding of school funding, including knowledge of the State School Aid Act, the School Code, and Administrative Rules. The way these elements intertwine drives the content of the Pupil Accounting Manual and the Pupil Auditing manual.

Legislative Primer is being Offered:

  • On February 7th as a webinar. Click HERE for more information.
  • On February 20th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

Data Quality 1

Designed for those doing student data entry, this session will cover:

  • What the data is used for, and why it matters to get it right!
  • The benefits of high-quality data and the costs of low-quality data.
  • Techniques to make your job as easy as possible to get the data right.
  • Data Privacy requirements and what you need to know to protect your student’s privacy.

The tips and tricks shared in this session will help you get through the data-entry part of your job quickly and easily, so you can change hats, and get on with the rest of the day!

Data Quality 1 is being Offered:

  • On February 11th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

Data Quality 2

The second in the Data Quality series focuses on data entry-getting things right at the source. The quality of data will improve when all staff understands how the data will be used and how data become information. This workshop includes information about coordinating data quality at the district level, identifying data flow and cycles, common data entry issues, the importance of communication, and the roles of various district staff in the process.

Data Quality 2 is being offered:

  • On February 18th as a webinar. Click HERE for more information.

The cost of each session is $70 for MPAAA members and $95 for non-members.

State Reporting 101

This 6-hour session takes an extended look at state reporting requirements and resources needed to complete the two General Collections, the End of Year Collection, TSDL, GAD and discuss the various special programs available to students today that impact state reporting (Section 25e, Section 23a, Early College, etc.) In addition, state reporting goes hand-in-hand with the instructional reporting completed by BAA.

Participants will learn about the important connections and deadlines between the Michigan School Data System (MSDS) and BAA reports. Participants will also receive information about MISchool Data and other data sources that will help you communicate better with administrators and teachers regarding data in your district. This is a required course for those seeking certification as a Specialist in Educational Data.

State Reporting 101 is being offered:

  • As a series of 2 1/2-day Webinars, on February 10th, and 19th. Both sessions must be participated in to receive credit for completion. Click HERE for more information.

The cost of each session is $139 for MPAAA members and $185 for non-members.

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Winter 2020 Pupil Accounting Bootcamps

Our 3-day Pupil Accounting Bootcamp, which has been so well-received by those who have taken it in the past, is being offered twice this winter.  These workshops are designed for those in their first year or two of pupil accounting and are geared to get someone new to the field up and running in time for the fall collection season.

Attendees who complete the Bootcamp will have 5 of the required courses for the Pupil Accounting Specialist completed and have a great start on their MSBO certification. Each attendee will receive full printouts of all presentations as well as additional references and documentation in a handy reference binder.

This session is being held at the MPAAA officers in Lansing from Monday to Wednesday, February 24th to 26th. For more information on this session, you can click HERE.

The cost is $395 for MPAAA members and $495 for non-members for either session.

Attendance is limited, so please register soon.

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Spring Conference Information

Description & Overview

MPAAA is proud to open registration for our 2020 Spring Conference, being held May 4-6 at the Grand Traverse Resort in Traverse City.

The Conference schedule has something to offer everyone working in Michigan's public education system! We have sessions designed for those new to the world of pupil accounting and data management as well as sessions for veterans. Once again, we have invited student information system vendors as well as school supplies vendors and a few specialty vendors. This quote from a previous conference attendee says it all, "As always, the conference was very well planned and the speakers very well prepared." We look forward to seeing you at this year’s conference!

A new series of training sessions available this spring is our SIS-specific classes. These sessions cover pupil accounting issues specific to each of the five primary Student Information Systems used in Michigan.  Users of PowerSchool, Synergy, MiStar, Skyward, and Infinite Campus will want to attend the session for their particular software.


Various speakers from around the state will share their expertise with attendees, as well as our partners with the various State agencies that deal with Pupil Accounting

Hotel Information:

Attendees are welcome to stay at Grand Traverse Resort at the MPAAA discounted rate of $138 per night for the hotel and $168 per night for the tower rooms. You can make reservations by calling (800) 968-7352 or click HERE for online reservations.  Condos are also available at the cost of a one-bedroom for $168, a two-bedroom at $218, or a three-bedroom at $268 per night. You must contact Grand Traverse Resort to make your reservation. Please remember to mention MPAAA for the discounted price.

In addition, we've blocked rooms at three other nearby hotels.

Cherry Tree Inn & Suites - rates from $119/night - Call (800) 439-3093 and use group code 'MPAAA'.  You do need to call the hotel directly to secure the discounted rate.

Holiday Inn Express & Suites - rates from $94.56/night - Call (231) 938-2600 and use group code 'MPAAA'. You do need to call the hotel directly to secure the discounted rate.

Sleep Inn - Rate is $90 per night - call (231) 938-7000 and use group code 'MPAAA'.  You do need to call the hotel directly to secure that discounted rate.

Please remember to bring your tax-exempt information to use at the time of check out.

General Information

The conference includes Breakfast and Lunch on Monday and Tuesday and Breakfast on Wednesday. Session and other presenter materials will be posted on the MPAAA website in advance of the conference, and an attendee email will be sent to notify you when the information is posted. Attendees are welcome to print the materials ahead of time for the sessions which you plan to attend. Please visit and click on the conference center link for conference links and details. Also, please see the MPAAA website to submit questions to session presenters in advance. Submitting questions in advance will help our presenters research your specific question before the conference.  

The cost of the conference is $395 for Members and non-members will pay $550.  Anyone who registers by February 28th will receive a $50 early-bird discount!  We are no longer accepting purchase orders, so a credit card WILL be needed to register online.  To pay by check, please complete the paper registration form below and return it to MPAAA with your payment. On-site walk-ins incur an additional $25 fee to attend.

Submit a Session Question

Click HERE to submit a question to a conference presenter ahead of the conference.

Outstanding Service Award

Click HERE to submit an application for a deserving colleague to receive an Outstanding Service Award. The awards will be presented at the Spring Conference.

Cancellation Policy & Contact Information

Registered members and guests will be accessed a cancellation fee of $100 for event registrations canceled on or before April 6, 2020. There will be no refunds for cancellations occurring after April 6th.

Please contact our Executive Director to request a cancellation for the conference or for any other event- or MPAAA- related question.

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